Why migrate to a SaaS intranet solution?

7 good reasons to use a SaaS intranet solution

Reason #1: Controlling expenses

The "On Premise" model is usually expensive. A SaaS intranet solution helps control expenses, since the company saves the cost of hardware and pays according to its actual needs, instead of paying a lump sum for software.

Reason #2: Reduced workload for IT teams

The SaaS solution provider is fully responsible for this, including maintenance and troubleshooting. This reduces the workload of the IT department, which can use the time saved for more strategic tasks.

Reason #3: Improved internal communication

With a SaaS solution, it is no longer necessary to install software for new employees. All they need to do is to be given access to the online tool! This facilitates their integration and allows them to benefit more quickly from internal communication tools.

💡To go further, discover 6 examples of internal communication strategies‍

Reason n°4 : The use of the intranet in all situations, even remotely

With SaaS, your company's intranet is no longer tied to a single workstation. This means that users can use the applications provided at any location, even when they are on the move. All they need is an Internet connection.

📢To go further, find out how to facilitate communication with field teams?

Reason #5: Increased security

With the SaaS model, all data is stored remotely, in the Cloud. Security problems (e.g. cyberattacks) and data loss due to hardware failures are therefore reduced to a minimum.

🚀To go further, discover the best practices to ensure the security of your Intranet

Reason #6: The rapid implementation of all the new software features

We have seen that a SaaS solution's provider is responsible for all of its aspects. This also includes updates, which the company no longer needs to manage internally. Users therefore always benefit from the most recent version of the intranet.

Reason #7: Lack of necessary equipment

While a SaaS intranet solution does not need any physical space to operate (since everything is stored in the Cloud), integrated software requires hardware: servers, dedicated premises... At a time when many companies are looking to optimize their real estate expenses and costs, SaaS offers a welcome flexibility.

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How to choose your SaaS intranet solution?

A fluid and efficient intranet is an excellent lever in an internal communication strategy. Thanks to this tool, your employees will indeed benefit from a place where all the information related to the company is centralized, but also from a reinforced corporate culture and a better management of projects, meetings and events.

Therefore, the choice of an intranet solution must be made carefully. It is a decision that should not be limited to the sole question of cost: several other parameters should guide your choice. Here are some of them:

• The possibility (or not) of creating a Digital Workplace ;
• The solution's security level ; ‍
• The possible connection with other tools already used by the company: in this respect, Microsoft 365 is unbeatable, especially since it is possible to add natural extensions to SharePoint and upload applications to Teams; ‍
• The flexibility of the solution (is the access to the software instantaneous, as soon as the contract is signed?); ‍
• The quality of the user experience: if it is mediocre, the intranet will not be used or will be little used by the employees and will represent an unnecessary burden for the company. Hence the importance of placing the user at the center of the approach;‍
• Scalability: does the software publisher update their solution often? Do the regular improvements support the development of my business ; ‍
• Accessibility: this notion encompasses several aspects, namely accessibility for employees with disabilities, but also for employees who travel frequently, employees who do not have a computer, telecommuters, etc. Generally speaking, a SaaS solution will be recommended to companies with a fairly nomadic population;‍
• The possibility of adapting the intranet to the company's evolutions: for example, if the company opens a new subsidiary in a foreign country, could the intranet be translated and/or adapted according to the specificities of the country in question? Can internal communications be targeted according to the users' country ? etc.‍
• The ability to analyze the uses to improve the tool and/or detect trends ; ‍
• Cost visibility: the cost of a SaaS solution is generally transparent (since the company pays a subscription fee, which makes it possible to smooth out costs over time), whereas on-premise software offers little visibility in this area. Indeed, you have to take into account the cost of the obsolescence of the technologies used, the cost of the workforce, the cost linked to the evolution of the solution, etc.

Conclusion

As you can see, opting for a SaaS intranet solution has many advantages. Enhanced security, increased flexibility, reduced workload for IT teams, ability to use the solution remotely from any device...

While the "On Premise" model may be of interest to some companies, those who are above all looking for a practical, flexible and less restrictive solution, adapted to the evolutions of the labor market, will turn without hesitation to a SaaS intranet.

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