Are you looking for a powerful and secure solution to create your company intranet? SharePoint, Microsoft’s collaboration, communication, and content management platform, is probably the tool you need.
Thanks to this application integrated into the Microsoft 365 suite, you can indeed design a custom intranet, ideal for facilitating document sharing, building a knowledge base, promoting effective communication, strengthening your internal users’ engagement, and streamlining teamwork.
Still hesitating? In this article, Mozzaik explains everything you need to know about the SharePoint intranet and why you should choose this intranet solution to set up your digital workplace. Here's what you'll find:
- What is a SharePoint intranet?
- The advantages and limitations of a SharePoint intranet
- The different intranet solutions on SharePoint
- The key features of a SharePoint intranet
- How to create an intranet on SharePoint?
What is a SharePoint intranet?
SharePoint is the intranet creation tool in the Microsoft 365 suite. But what exactly is it? Explanation.
SharePoint: what is it?
SharePoint is a set of software that allows companies to create intranet sites, that is, computer networks similar to the internet, reserved for their employees. This communication, collaboration, and document management tool is available in a web version and as a mobile application.
The SharePoint solution exists in two versions:
- SharePoint Online, the cloud version of SharePoint, which is hosted on Microsoft’s secure servers, is updated automatically, and offers the most features.
- SharePoint On-Premises, the on-site version of SharePoint, hosted on your company’s servers and highly customizable.
In detail, SharePoint allows the creation of communication sites that facilitate information sharing (HR processes, internal events, industry news, etc.). With SharePoint, you can also set up a collaborative intranet bringing together documents, the application catalog, calendars, task lists, and communication channels that a department or project team needs to work.
With its many features and integrations, SharePoint is the ideal solution for creating a rich, attractive, and efficient intranet. Its customizable design enables you to build a communication and/or collaboration intranet tailored to your employees’ expectations and your organization’s constraints.

Microsoft Environment
SharePoint is an intranet solution integrated into the Microsoft 365 environment, which allows you to create an efficient and perfectly secure intranet.
With a SharePoint intranet, you can navigate between your intranet and your Microsoft applications (Teams, Outlook, Planner, etc.) and even build automated workflows using Power Automate.
Finally, thanks to the integration of applications such as PowerPoint, Word, or Excel, you can co-edit documents without leaving your SharePoint team site.
SharePoint Intranet: Advantages and limitations
Creating your intranet with SharePoint offers many benefits. However, this intranet solution also has some functional and visual limitations that you can overcome with extensions such as Mozzaik365.
The advantages of the SharePoint intranet
The main strengths of the SharePoint intranet solution are:
- Its integration with other Microsoft 365 suite tools (Word, Excel, Planner, Outlook, Teams, etc.), which facilitates teamwork, even remotely, and boosts individual productivity. Employees can, for example, simultaneously edit a PowerPoint presentation without leaving their collaborative intranet.
- Its accessibility from anywhere and any device. Users of a SharePoint Online-based intranet can log into their workspace and access company information from their computer, smartphone, or tablet, thanks to the mobile app.
- Its flexibility: thanks to its many features and customization options, SharePoint allows you to implement a personalized intranet tailored to your company’s needs. When creating a new intranet (team site or communication site) on SharePoint, you can choose from over 50 languages and different themes (templates). You can also customize graphic elements (colors, fonts, background image, etc.). Lastly, SharePoint lets you use components (web parts) to add functionalities to your intranet (app or document libraries, image galleries, links, lists, etc.).
- The security it guarantees for your organization. A SharePoint Online intranet is hosted on Microsoft servers and automatically updated to meet the latest security and compliance standards. Choosing SharePoint for your intranet project also allows you to benefit from advanced security features (multi-factor authentication, antivirus protection, data encryption, etc.).

The limitations of SharePoint
SharePoint is a very powerful intranet solution. Nevertheless, it has some limitations that must be addressed to create an intelligent and attractive intranet:
- SharePoint is not 100% customizable. Some features are missing to create a collaboration and internal communication tool that meets all your organization’s needs (social media wall, advanced search, etc.).
- SharePoint's visual design lacks modernity. An extension is often necessary to create an appealing platform that reflects your company’s image (integration of your brand identity, etc.).
- SharePoint suffers from sometimes unintuitive ergonomics and a suboptimal user experience, especially regarding the mobile version.
- Creating an intranet on SharePoint may require development skills, particularly if your company wants a fully customized intranet.
What are the different intranet solutions on SharePoint?
Depending on your company’s needs and resources, you can choose different strategies to create your intranet on SharePoint:
Custom development
You can first develop a custom intranet. This is by far the most expensive option and the one requiring the most technical skills, but it allows you to have an intranet 100% tailored to your organization’s and employees’ needs.
Microsoft-integrated solutions
If you want to obtain an attractive and efficient intranet without complexity and on a reasonable budget, you can use a Microsoft-integrated platform such as Mozzaik365.
Mozzaik365 is a natural extension of SharePoint. This solution allows you to easily create a well-designed, functional, and engaging digital workspace. With its 60 additional features, Mozzaik365 enables you to effortlessly design a modern intranet tailored to your internal needs.